On 1 June the provisions contained in Law 15/2014, of 16 September, on the streamlining of the Public Sector and other administrative reform measures, to create a Single Bulletin Board through the “Official State Gazette”.
From this date on, notification announcements published by any Public Administration where the parties interested in a procedure are unknown, the place or means of notification is unknown or the notification was attempted but was not possible, must be obligatorily published in the BOE. Prior to this and on an optional basis, the Administrations may publish an announcement in the official gazette of the autonomous community of the province.
This regulation applies to any Administration with the competency to place the notification, the area or the type of administrative procedure in question including those that have their own specific regulations.
In all cases, the publication of notification announcements in the BOE is free.
The regulation of the Single Bulletin Board of the Official State Gazette is contained in Royal Decree 181/2008 and some of the main aspects are the following:
The AEBOE has a specific Bulletin Board mailbox so that Administrations can send on their doubts and suggestions.
In accordance with the provisions of Law 15/2014, the AEBOE makes available to the Public Administration a system that allows for the integrated management of the procedure for publication in the BOE of its notification announcements.
SITE provides the Administrations with two forms of access:
The submission of notification announcements to be published in the BOE can be made:
In both cases, the issue will require an electronic service with a recognised natural person or public employee certificate. The AEBOE will issue information on the announcements, once published, to the user email address from which they are sent.
Those bodies who wish to be integrated through web services can request the registration in the test environment by contacting the Bulletin Board and providing the following information:
Nevertheless, they will continue admitting the electronic seal certificates in accordance with Law 11/2007, while their period of validity.
In any case, the certificate is provided in PEM format. The web service will not accept the issue of other certificates not communicated.
The web service of the environment is found at:https://extrademo.boe.es/notificaciones/ws/index.php
The description of the web service and the WSDL parameter can be found at: https://extrademo.boe.es/notificaciones/ws/index.php?wsdl
SITE admits different user profiles:
All users must have a recognised natural person or public employee electronic certificate.
The SITE user managers allow every Administration, body or entity to implement levels of decentralisation in the authorisations to access the system they consider ideal, configuring the number of administrators and activations for each consultation and the signing/sending required at each time, adapted to their organisational structure.
For inclusion on the SITE Registry, each Administration and entity must inform AEBOE AEBOE of the name of one or several initial administrators who will register the rest of the users. The Subsecretaries in theGeneral State Administration,The members of the Council of the Presidency in the Autonomous Communities Or the Presidents/Directors of public law bodies, regardless of their functional independence or special autonomy, shall be responsible for designating the people who will act as initial administrators and the communication of the successive changes that may arise.
In the case of local bodies, the Local Authority civil servants with national authorisation who provide services in the body will be considered the initial administrators, and it is not necessary therefore to communicate same to the AEBOE, unless these terms are not found to be definitive, to provide services in more than one corporation or where it is an entity that does not have any aforementioned civil servants. Where communication is necessary, it shall be subscribed by the Mayor or the President of the corporation.
The initial administrators may register other administrators and users for the areas of DIR3 defined at the time of registration.
El formato de documento XML descrito en la siguiente documentación debe ser utilizado para realizar envíos de anuncios, tanto a través del interfaz de servicio web como a través del portal de SITE (si se utiliza, en este caso, la opción de remitir un fichero XML, en lugar de rellenar el formulario con el anuncio).
Este servicio web ofrece las operaciones de envío, consulta y anulación de anuncios de notificación.
The regulation is contained in Royal Decree 181/2008, of 8 February, on the ordering of the Official State Gazette.
The publication of all notification announcements in the BOE has been applied since 1 June 2015 both for the procedures initiated subsequent to this date.
It applies to all notification announcements that the Public Administrations must publish where the parties interested in a procedure are unknown, the place or means of notification is ignored or the notification was attempted but was not possible.
The publication of the BOE must be made in all cases regardless of which Administration processes it or the type of procedure from which the notification announcements arise, including those with a specific regulation.
Nevertheless, previously, and on an optional basis, the Administration who so decide, may publish the announcement in territorial bulletins or in the single bulletin board of the Local Authority of the interested party or the Consulate or Consular Section of the corresponding Embassy.
Where the notification using announcements may constitute an injury to rights or legitimate interests, the text of the announcement must be issued as an extract. The extract contains a rough indication of the content of the act and the place where the interested parties may appear, in the term established, for knowledge of the entire content of the act and a record of such knowledge. In specific sectoral area such as taxation, the applicable regulation strictly establishes the publication in extract form and the content of same.
The text of the notification announcements will be sent in Spanish. Nevertheless, the Administrations may issue a version of the text in a co-official language for publication alongside the version in Spanish. This option is available for sending via the web service and via the XML form or file.
The metadata relating to the announcement which must be incorporate into the form and the xml shall be completed in Spanish to guarantee the correct recovery of the information in the AEBOE databases.
The Single Bulleting Board exclusively publishes the notification announcements that the Public Administrations must publish where the parties interested in a procedure are unknown, the place or means of notification is ignored or the notification was attempted but was not possible.
Recommendations relating to the title of the announcement
Recommendations relating to the text of the announcement
Recommendations relating to footer signatures
Please revise the announcement before sending it to avoid erroneous characters and confusing data.
If, once the announcement is published, you realise the content sent was erroneous, you must send a new announcements of correction of errors. You can indicate in the title that it is a correction of errors. For example: ""Notification announcement of 7 July 2015 on the sanction procedure. Correction of errors".
The “Official State Gazette is published every day of the year except Sundays.
Notification announcements will be published within the three working days following receipt, except in cases where it is technically impossible, another publication time is requested by the issuing body or the notification announcement needs to be remedied.
To these effects, notification announcements received after 12:00 on Fridays and received on Saturdays shall be considered received at 8:00 on the first working day of the following week.
Announcements received on holidays, and on 24 and 31 December shall be considered received at 8:00 on the following working day. If that day is a Saturday they shall be considered received on the first working day of the following week.
In accordance with the provisions in the tax legislation that will enter into force on 1 June 2015, the publication of notification announcements relating to taxation will be made on Mondays, Wednesdays and Fridays.
The insertion of notification announcements in the BOE is free for all Administrations.
In accordance with the decision of each Administration, body or entity, the announcements can be sent by the same units who have dictated them (issuing units) or can be deferred and submitted by the units of each Administration assigned this competency or authorised to do so.
In general, the issuing units and the submitting units (where they are not the same unit) must be registered on DIR3.
DIR3 (Common Directory of Organic Units and Offices) is an application of the State Secretary for Public Administration, which provides the Administration with a shared unified directory of the organic units and offices that exist at that time. Each Administration is responsible for updating their data in this directory directly.
To issue notification announcements through SITE, all the units involved in the publication process (both issuers of notification announcements and the submitting units, where they are not the same, and the units required to consult the announcements, once published) must first be registered in the DIR3 and, therefore, have assigned a code in said directory.
The Administrations and entities that use SITE are obliged to ensure that the catalogue of administrative units involved in the publication procedure is up date at all times.
You can access the information in the directory and the contact data through the link http://administracionelectronica.gob.es/ctt/dir3
The SEAP Also has a mechanism for reporting incidents at the following link https://ssweb.seap.minhap.es/ayuda/consulta/DIR
The SITE application has a feature for managing units that become inactive on DIR3 as a result of administrative reorganisation processes. The changes are the following:
In the SITE application, INACTIVE units will be identified in the following manner:
Users (both administrators and others) need an electronic certificate recognised by a natural person or public employees. The electronic certificates used for identification in the SITE management portal must be included on the website of the Electronic Signature Certification Service Providers
It will also be necessary for the user to be registered previously by a SITE administrator.
They are users who have the capacity to register other users with any profile (administrator, issuer and consultant) and also hold the permissions associated with the other profiles.
No special technical qualification or specific administrative grade is required to be an administrator. An administrator needs only to be registered as such.
The initial administrator users are the first people to hold SITE administrator status in an Administration or entity. Their identity must be communicated to the AEBOE, in order to register them on SITE. It is the responsibility of the Subsecretaries of the General State Administration, members of the Council of the Presidency in the ambit of the Autonomous Communities And Presidents/Directors of public law bodies with functional independence or special autonomy to designate the people who will act as initial administrators and the communication of the successive changes that may arise.
Local administration civils servants with national authorisation automatically have the status of initial administrator users of the corporation in which the provide services. Consequently, in general the Local Administrations do not need to submit any notification of identification of initial administrators to the AEBOE, except where those authorised do not hold permanent positions, provide services in more than one corporation or where the entity lacks any such civil servants. In these cases, the communication should be made by the Mayor/President.
Other Administrations must communicate to the AEBOE the persons who have the status of initial administrators, up to a maximum number of five.
The initial administrators of the Local Entities are the civil servants of the Local Administration with national authorisation, who can self-register through SITE. Nevertheless, in the event that the places corresponding to these civil servants are occupied on a permanent basis, provide service in more than on corporation or they are entities with this type of personnel, it will be necessary for the Mayor or President to make a prior communication to AEBOE.
The initial administrators of all other Administrations shall be registered by the administrator of the AEBOE, once this is communicated by the competent authority to the designated persons. An email will then be sent informing them that they can access the Portal to proceed with the registration of other users.
The initial administrator users of each Administration can register the users they consider necessary, identifying the role of user (administration, sending, consulting) and defining the scope of their competence (DIR3 environment), with the level of decentralisation deemed suitable (for the entire department or for one or several management centres or lower-level units).
Newly registered users will receive an email with information on their profile and the administrator who has registered them in the SITE portal.
The SITE application offers administrator users the option of completing a partial or full transfer of users between issuing units for which they have administration authorisations. To do so, the administrator must indicate the issuing unit of origin (unit to which the users who wish to be transferred belong and the destination unit (unit to which they wish to transfer the users). The transferred user shall retain their authorisations for the unit of origin and will also have the same authorisations for the destination unit.
It should be taken into account that this operation will only transfer the users corresponding to the selected issuer and the unit of origin, but not the users who may exist in the dependent bodies of same. For the latter, if necessary, the administrator should complete a new transfer for each issuing unit.
This functionality can be useful, for example, in cases of administrative reorganisation.
For more detailed information see the User Manual (PDF).
The production environment of the SITE portal can be accessed from the page https://extranet.boe.es/notificaciones. The announcements issued to AEBOE through this environment will be processed for publication in the BOE.
All users who have been registered by an administrator in the production environment have access to the production environment of the SITE portal.
Registered users have access to the SITE portal test environment so that they can familiarise themselves with the process of publishing notification announcements (both for sending and for consulting). You can access the test environment through the following link https://extrademo.boe.es/notificaciones/
An integration test environment with the web service interface for sending notifications is also available. The procedure for registering for this test environment can be found here.
You can access the SITE portal test environment from this page https://extranet.boe.es/notificaciones. The announcements submitted to AEBOE through this environment will be processed for publication in the BOE.
All users who have been registered by an administrator in the production or test environments have access to the environment
Each unit can decide the number of users that should be registered, taking into account the volume of notification announcements they have to manage and the availability of those users at the times when it is necessary to send announcements.
This method is most advisable for all units that publish a significant number of notification announcements and, moreover, have the technical capacity to integrate using web services.
This option has the advantage of allowing for the receipt, also through web services, of information relating to the publication of the notification announcements so that it can be integrated into the information systems of the issuing body.
Once the notification announcements have been published in the daily gazette, the AEBOE will send each one of the issuing entities the information associated with the announcements that have been published, focussing on the web service for publication control of the submitting body, provided that it has identified the web service in the XML for sending notifications for publication.
AEBOE also offers a web consultation service that can be invoked by each issuing body to obtain information relating to the announcements.
No. Entities submitting notification announcements through the web service can obtain information on the publication of their announcements in two different ways:
Each submitting body can choose the manner that best adapted to their own conditions.
Yes. It is helpful therefore that, even if a unit is to issue notification announcements via the Web Service interface, it also has users registered on the Portal with at least the consultation profile.
The development of software to assist with the massive generation of XML format files has not been considered.
Yes, provided that the issuing application has the capacity to generate the XML format of the Single Bulletin Board Integrated System and integrating it with the corresponding Web Service.
In the case of road traffic sanction procedures, those units who are part of the TESTRA system can continue to submit notification announcements relating to these procedure through the DGT, who will then assume responsibility for sending them to the AEBOE. This way, new IT developments for these notification announcements can be avoided.
It must be pointed out that in the case of submitting the notification announcements via TESTRA, the issuing body may consult the announcements by accessing the SITE portal on the AEBOE website. To do so they must have a username registered on SITE with authorisation to consult the same DIR3 scope as TESTRA used to publish the announcement. For example, the notification announcements of a Local Authority are published by TESTRA in the DIR3 environment corresponding to the same Local Authority, therefore the users must have permission to consult the full Local Authority environment.
El 7 de diciembre de 2018 se ha producido la entrada en vigor de la nueva Ley Orgánica 3/2018, de 5 de diciembre, de Protección de Datos Personales y Garantía de los Derechos Digitales.
Entre otros contenidos, esta norma regula la forma en que deben identificarse los interesados en los anuncios de notificación que se publican en el Tablón Edictal Único del BOE:
Dado el carácter automatizado del sistema de remisión y gestión telemática de los anuncios de notificación, se recuerda que las unidades remisoras son responsables del contenido del anuncio a publicar, por lo que deben garantizar que su redacción responde a lo dispuesto por la nueva ley.
En el marco de la adaptación de la normativa española al nuevo Reglamento europeo de Protección de Datos, las Cortes Generales están a punto de aprobar la Ley Orgánica de Protección de Datos Personales y Garantía de los Derechos Digitales.
Entre otras novedades, esta norma establece en la disposición adicional séptima, cómo debe identificarse a los interesados en las notificaciones por medio de anuncios, particularmente en los supuestos a los que se refiere el artículo 44 de la Ley 39/2015, de 1 de octubre, del Procedimiento Administrativo Común de las Administraciones Públicas:
Dada la trascendencia de esta previsión para las publicaciones en el Tablón Edictal Único del BOE, se ruega que las unidades remisoras tengan presente que será necesario cumplir con esta nueva regulación a partir del día siguiente al de su publicación en el BOE
Autofirma es una aplicación que debe estar instalada en su sistema. Puede descargarla accediendo a la dirección http://firmaelectronica.gob.es/Home/Ciudadanos/Aplicaciones-Firma.html. Consulte con su departamento de informática.
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